The CTA takes its rules very seriously. It’s important to understand that these rules were written and adopted by a democratic vote by the members and altered and adopted at the AGM in 2018.
Association Rules and Regulations
The Regulatory Framework & Rules for Association Members can be divided into three sections for clarity.
Terms & Conditions of Contract with the Hemp Trades Association Ltd.
This document forms the Terms & Conditions of your Application and Membership of the Hemp Trades Association UK Limited (which includes The Global Hemp Trades Association Limited / The Hemp Trades Association Europe Limited / CTA Europe Limited / CTA South Africa Limited / CTA Americas and CTA Asia. All of whom trade in their appointed areas as CTA or Cannabis Trades Association or variations thereof.
As a member of the Cannabis Trades Association you also become a legal Member of the limited company (Hemp Trades Association Ltd t/a Cannabis Trades Association UK) which is a company limited by guarantee.
Each Member undertakes to guarantee the liabilities of the company to the value of £1. A list of Members is maintained and can be inspected on request.
At the Association, we deal with many complex business issues, including legal and regulatory matters. As such, you authorise us to act on your behalf as a Member of the Association.
Membership is not an automatic right and you acknowledge that you will be charged for the time it takes to guide you through the membership process. This includes, but is not limited to, the screening and compliance processes. It is expressly acknowledged that it is your duty to prove compliance, not ours to list you as members. Memberships are subject to a 12-month period starting from the date that you submitted your Membership Application.
You are not a member until such a time as you have completed all steps and you must not suggest or display that you are a Member until such as time that we have sent you confirmation of Membership in writing. You are solely responsible for ensuring that your application is completed in a timely and professional manner and that you provide all the required information including the correct email and telephone numbers to allow us to contact you.
The screening process is a mandatory part of your CTA Membership Application. Where an Applicant does not submit the requested information to the screening service , resulting in your Application being delayed, the CTA holds no responsibility for this. Where you have not submitted your screening information within the allotted 45 days, you will be charged an administration fee of £25.00 plus VAT to reapply.
You acknowledge that your Membership is for a period of 12 months and although you can cancel your Membership at any point, the full annual Membership fee is payable. If you cancel your Membership and Direct Debit, then you will immediately be invoiced for the remainder of your subscription period, this will incur a £25.00 plus VAT administration fee and we will take action to recover any unpaid invoices.
Memberships cannot be placed “on hold” at any point during your subscription.
Please ensure that you fill in your Direct Debit Form as soon as you receive the link, where Memberships are paid for upfront and in full, monies are non-refundable and will attract a 10% discount. The Application Fee must be paid by a card or bank transfer and is non-refundable under any circumstances.
In the event that your company is not yet trading, and you do not wish to pursue working in the cannabis industry and you have not been passed through to compliance or the approval stage you may withdraw your Application in writing giving us 28 days’ notice. The CTA is not responsible for the cancellation of Direct Debit mandates where applications have been withdrawn or expired. You must cancel at your bank; we cannot do this for you, and we are not liable for any monies taken due to your failure to do so.
Where any monthly subscription payment fails, and any accounts fall into arrears of more than 28 days the CTA will invoice for the failed payment. This will incur a £25.00 plus VAT administration fee.
Where companies are not trading in the UK or are unable to subscribe to a monthly Direct Debit subscription, we can send a quarterly invoice for your subscription on request. However, if you are trading in the UK and invoicing is your preferred method of subscription, then a 15% administration fee will be applied to your quarterly invoice.
The CTA withholds the right to suspend Memberships where there are concerns relating to compliance and has the right to remove your company from the CTA companies’ directory until any issues have been resolved to our satisfaction. We do not suspend your membership payments while you are under suspension.
The level of your membership subscription cannot be reduced during your twelve months subscription. The level of membership will be reviewed upon your renewal where applicable.
Should your company go into administration during your membership subscription period you will not personally be liable for any unpaid subscription fees however this is not applicable where you are operating as a sole trader / partnership.
The CTA will contact you prior to your annual Membership Subscription renewal and will either cancel or renew your Membership at this point. If we have no contact, we will assume that you wish to continue with your Membership and will automatically renew your Membership with an increase in Membership level if the information we hold suggests you are liable for such an increase.
Should your Membership be renewed for a further 12 months and although you can cancel your Membership at any point, the full annual Membership Subscription is payable. If you cancel your Membership and Direct Debit, then you will immediately be invoiced for the remainder of your Subscription period. This will incur a £25.00 plus VAT administration fee.
We will request renewed screening every 4 years, we will give you notice of the screen and fees on your renewal cycle. All renewals must be completed within 30 days.
Membership subscriptions are subject to change and are reviewed at the point of renewal of your Membership. We remind you that we reserve the right to pass any unpaid invoices to a collection agent and details to credit reference agencies.